Administration
Administration
Roles, retention and crisis control.
Crisis control
Halt all outbound publishing immediately, at any scope
Users provisioned
355
of 360 concurrent
Active, last 30 days
305
86% of provisioned
Roles defined
8
Least privilege by default
Records under hold
9
Disposition suspended
Roles and permissions
Release authority is separate from publishing ability — a contractor account can operate the tool but cannot authorize the release of public information
| Role | Scope | Publish | Release authority | Manage users | Export records | Crisis control | Users |
|---|---|---|---|---|---|---|---|
| Enterprise AdministratorFull governance across every channel, region and setting. | all | Yes | Yes | Yes | Yes | Yes | 10 |
| Region AdministratorGoverns one region: its districts, sites and channels. | region | Yes | Yes | Yes | Yes | Yes | 6 |
| District CoordinatorCoordinates the sites within a single district. | district | Yes | Yes | No | No | No | 9 |
| Site Channel ManagerDrafts and schedules for one site only. Held for review. | site | No | No | No | No | No | 161 |
| Approver / PublisherReviews queued content and grants public-release clearance. | region | Yes | Yes | No | No | No | 150 |
| Analyst (Monitoring only)Reads listening and analytics. Cannot publish. | all | No | No | No | Yes | No | 12 |
| Records Officer (Read only)Reads the archive, applies legal holds, produces exports. | all | No | No | No | Yes | No | 4 |
| Vendor SupportContractor support account. Can operate and troubleshoot, but cannot authorize the release of public information. | none | No | No | No | No | No | 3 |
Retention schedules
Applied automatically to each record type
| Record type | Disposition | |
|---|---|---|
| Published social media content | Destroy when 90 days old | Longer retention authorized if required for business use. |
| Approval and clearance decisions | Retain 3 years | Held with the item they relate to. |
| Accessibility conformance results | Retain with the record | Captured at submission, not re-run later. |
| Public comment moderation actions | Retain 3 years | Includes the policy clause cited for each action. |
| Items under legal hold | Suspended | Exempt from disposition until the hold is released. |
Schedules shown are illustrative. A production deployment applies the schedule the agency's records officer approves.
Authentication
How users reach the platform
- Single sign-on
- Enterprise identity provider
- Protocols
- SAML 2.0 and OpenID Connect
- Multi-factor
- Enforced by the identity provider
- Local accounts
- Disabled
- Session timeout
- 30 minutes idle
Seat utilisation
Concurrent entitlement, not named licences
Contributors are not metered individually, so a site liaison who posts twice a term does not consume a licence that would otherwise push people back to posting natively.
Configuration changes in this prototype are local to your session